Classifieds - Positions Available


Finance Positions Available

Billing/Clerical Assistant

Growing Portland based Geriatrics Practice is seeking a Billing/Clerical Assistant P/T potential for F/T. We are seeking a candidate who posses the following skills: Entry level billing assistant requirements: -Basic ability to follow biller’s instruction to assist with processing: Medical billing, insurance knowledge, Medicare & commercial insurance policies. Clearly understand and adhere to all regulations such as HIPAA, OSHA and CLIA policies; provide assistance to other Administrative Assistant staff as well as overall office support; work within a professional environment; must be detail oriented; ability to work within a team environment; perform other duties as needed. Interested candidates should email their cover letter & resume to This e-mail address is being protected from spambots. You need JavaScript enabled to view it (posted 03/16/15)

Business Office Manager

Sonogee Rehab & Living Center, a 75 bed healthcare facility, has a full time opening for an experienced Office Manager/Payroll Coordinator to join our team. Duties in our busy office include word processing, filing, billing assistance, and providing general clerical support. Demonstrated knowledge of general office procedures and computer experience are necessary. Knowledge of Medicare/Medicaid billing and payroll is a definite plus. Apply To: Robert Childs, Administrator, Sonogee Rehab & Living Center, 131 Eden Street, Bar Harbor ME 04609 Tel: 207-288-5800 Fax: 207-288-5132 Email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it EOE (03/11/15)

Business Office Manager

Harbor Hill Center in Belfast, ME is seeking a talented Business Office Manager to handle our billing needs. Successful candidate will have LTC billing experience. Position Summary: The Office Manager must be familiar with company policies and procedures related to billing and accounts receivable, census processing, payroll, and accounts payable. The Office Manager oversees all business office functions and is responsible for ensuring policy & procedure compliance in all related areas. He/she interfaces with the Administrator, Regional Business Office Coordinator, Bookkeeper, and Receptionists, as well as provides verbal and written reports to the Administrator and Corporate. Responsibilities/Accountabilities: 1. Ensures systems and controls are in place as outlined in policy and procedure manuals. Meets established daily, weekly, and monthly deadlines; 2. Directs processing of accounts receivable, adjustments/refunds, private and third party agencies, census information, ancillaries, cash deposits and posting; 3. Manages customer trust funds and maintains confidential files, ensures compliance with all state and federal regulations; 4. Meets with all new admissions (resident or family) to explain financial obligations and paperwork, Audits new admission files to ensure completeness and accuracy; 5. Maintains Private Spend Worksheets and assists with Medicaid Pending Tracking; 6. Manages all month end processes, which include completion of data entry, review and correction of edits, and census reconciliation; 7. Manages accounts receivable collections for past due customer accounts, ensures timely filing of Medicare, Medicaid, and Insurance claims; 8. Provides written Past Due Report concerning customer accounts to the Administrator, prepares for and attends A/R review meetings, maintains collection Activity Binder; 9. Recommends and prepares accounts for outside collection agencies, attorneys, and write off; 10. Coordinates documentation for internal and external auditors. Assists administrator and accounting dept. with resolving G/L variances; 11. Supervises, organizes, evaluates and monitors business office operations and staff, including Bookkeeper and receptionists, as well as, delegates administrative authority, responsibility and accountability to other office personnel as necessary; 12. Concerns his/herself with the safety of all nursing center customers in order to minimize the potential for fire and accidents. Also, ensures that the center adheres to the legal, safety, health, fire and sanitation codes by being familiar with his/her role in carrying out the center’s fire, safety and disaster plans and by being familiar with current MSDS; 13. Puts Customer Service First: Ensures that customers and families receive the highest quality of service in a caring and compassionate atmosphere which recognizes the individuals’ needs and rights; 14. Performs other duties as requested. MOC1. Specific Educational/Vocational Requirements: 1. High school degree with a minimum of 5 years experience in Long Term Care billing and collections. 2. Additional coursework in accounting/finance is recommended. For more information or to be considered, please send cover letter and resume to: This e-mail address is being protected from spambots. You need JavaScript enabled to view it or apply at: EEO/AA, M/F, Vet, Disabled (03/25/15)

Business Office Manager

Eastside Rehab, 516 Mount Hope Avenue, Bangor, is seeking a full time business office manager. The A/R Manager/Business Office Manager is responsible for the day to day coordination and oversight of the facility A/R staff to ensure regulatory billing compliance, efficient and maximized collection of receivable, accurate reporting of billing and cash collection activity, and ensuring full compliance of the Resident Funds ledgers at all times. Recommended Minimum Position Qualifications: 3-5 years of billing and collections in a long-term healthcare environment, including management or supervisory responsibility; excellent team building and leadership skills are required; must have thorough knowledge of Medicare, Medicaid, Pending, Applied Income, and Managed Care billing and reimbursement regulations; the ability to handle multiple priorities; possess strong communication skills and have ability to work well in a high-pressure environment; good working knowledge of Excel, Word, Outlook, Electronic Claim submission, and Billing Software programs. Essential Duties and Responsibilities: Coordinate and oversee all A/R staff and their work; delegate new tasks as needed; prepare and post daily deposits for facility, download ERAs, bank deposits, complete cash log, etc.; prepare and post daily deposits Resident Trust Account, reconcile monthly, close accounts for discharged residents, follow up on outstanding checks, and all other responsibility per NHCA RTA Policy; provide reports and analysis and attend meetings as requested by Regional A/R Manager, Administrator, Corp. A/R Director; ancillary reconciliation and posting; reconcile, process and report month end close per NHCA Month End Close procedures; handle resident and family inquiries and concerns per billing type responsibility; prepare, submit, follow up, and appeal as needed all facility billing for following payers: Medicare: Triple Check, monthly submission, daily claims follow up, ADR tracking and reporting; Managed Care: Monthly submission and bi-weekly claims follow up; Hospice: Monthly submission and bi-weekly claims follow up; Medicaid Pending and estimate and enter expected NAMI into resident account in Reliable, Pending Statements Monthly or upon conversion, NAMI/AI billed monthly and followed up weekly, pending logs maintained and status followed up daily; Medicaid and Medicaid Coinsurance: Monthly submission Mcd/ Upon RA or other ins denial for Coinsurance; claims follow up (per Remit - all denials and partial payments), re-certifications completed and turned around within 14 days, follow up weekly; Managed Care Coinsurance: Claim submission upon receipt of RA for Coinsurance, bi-weekly claims follow up. Contact: Mary Reynoso, Regional Recruiter Email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it or apply online: (posted 02/17/15)

Payroll & Benefits Manager

North Country Associates, a premiere skilled nursing and rehabilitation provider, is currently seeking an individual to join our team at our Lewiston Central Office. This is a working manager position who will oversee and carry out duties related to Payroll and Benefits Management. Primary responsibilities include: Payroll—Review and input all employee change forms for the company. Experience with “Attendance on Demand” and/or MPay definitely a plus! Benefits Plans (health, dental, vision, life, etc) - Coordinate open enrollment, compliance, enrollments/cancellations, COBRA, billing reconciliation. Requires working knowledge of ACA requirements. Office Management—Directly supervises the Central Office administrative staff. Qualified candidates will have at least 5 years’ extensive experience with payroll and benefits administration, with very strong customer service skills and the ability to independently manage, prioritize, and perform multiple tasks. Proficiency with Microsoft applications and excellent written and oral communication skills are essential. Send Resume and Salary Requirements by April 3rd: Sandy Verge, Sr. VP of Human Resources, North Country Associates, P.O. Box 1408, Lewiston, ME 04243 Tel: 207-786-3554 Fax: 207-786-8507 Email: This e-mail address is being protected from spambots. You need JavaScript enabled to view it EOE (posted 03/24/15)