PBJ Data due May 15th.

• By: Maureen Carland
• On: 05/07/2024 11:05:48
• In: Quality/Regulatory

Staffing data for the first quarter, January 1 – March 31, of 2024 is due by 11:59 PM Eastern Standard Time on May 15. Providers are advised to submit their data early and consult the staffing reports in CASPER to confirm the accuracy and completeness of their submissions. If any errors are identified, they must be corrected before the final submission deadline. Please note that corrections will not be accepted after this deadline. 
 
AHCA recently released a webinar on best practices for submitting data for PBJ, including how CASPER Reports can be utilized prior to the submission deadline to review and validate submitted data. AHCA has also created a frequently asked question resource to support members with their staffing data submission. Members may direct their PBJ questions to AHCA at staffdatacollection@ahca.org. 
 
Following are some reminders for providers as they submit data: 
 

• Each staff member (employed directly or contract) should have a unique employee ID assigned to them. Do not utilize the same employee ID for more than one individual. 
• Providers should follow the instructions in the employee ID linking file to link an old employee's ID with a new one. This ensures continuity in reporting an employee's hours when their ID changes (e.g., due to a change of vendor). 
• For every 8 hours of work, providers must exclude 30 minutes for a meal break. This must be deducted regardless of whether the meal was paid for or unpaid, and whether the break was taken. 
• CMS has several resources to help answer provider questions on PBJ: 
  • CMS PBJ Website 
  • Five-Star Technical User Guide 
  • Technical Questions should be directed to: iqies@cms.hhs.gov
  • Policy Questions should be directed to: NHStaffing@cms.hhs.gov 

Staff Contact: mcarland@mehca.org